Features
Here's what DocMan does. No buzzwords. No vague promises about "synergy" or "leveraging the cloud." Just a list of things the software actually does.
File Cabinets & Folders
Organize documents into cabinets with nested folders. Drag-and-drop upload. Right-click context menus for rename, move, delete, and permissions.
Full-Text Search
Search inside every document. Finds partial matches mid-word. Results show which page the match is on, with highlighted snippets.
OCR Processing
Automatic text extraction from scanned PDFs and images using Tesseract. Configurable worker threads. Retry failed jobs with one click.
Document Preview
Preview PDFs, images, and text files directly in the browser. Resizable split-pane layout.
Users & Groups
Local user accounts with password management. Create groups, manage membership, assign permissions.
Active Directory
Connect to your existing AD/LDAP. Auto-provision users on first login. Sync groups for permissions.
Watch Folders
Point DocMan at a folder on your server. New files are automatically imported, OCR'd, and indexed.
Audit Log
Every action is logged — uploads, downloads, renames, permission changes. Filterable by user, action, date.
Permissions
Granular access control at cabinet and folder level. Read, write, download, rename, delete, and admin checkboxes per user or group.
Tags
Add custom key-value metadata to any document. Use tags for reporting and filtering.
Notes
Annotate documents with timestamped notes visible to your team.
Self-Hosted
Runs on your own Windows server. Your data stays on your network. No cloud dependency.
System Requirements
- OS: Windows Server 2019+ or Windows 10/11 (64-bit)
- Database: PostgreSQL 18
- RAM: 4 GB minimum, 8 GB recommended
- Disk: 200 MB for application + storage for your documents
- Browser: Chrome, Edge, Firefox, or Safari (latest versions)
- Privileges: Administrator (for installation and service registration)